Practical information for incoming students

GUIDE FOR INCOMING STUDENTS

Before your arrival

  1. Official nomination letter sent to AUTh from the sending Institution
  2. Submit (to the Department of International Relations of AUTh) by e-mail (internat-rel@auth.gr) the filled Application Form and Learning Agreement.
  3. Approval of the signed submitted Learning Agreement by the Institutional Coordinator of AUTh.
  4. Official Acceptance letter from AUTh, along with the scanned copy of the signed Learning Agreement
  5. Apply for your visa to the Greek Embassy of your country. Please ask for a visa type: “Δ.4.3 – ΣΥΜΜΕΤΟΧΗ ΣΕ ΕΙΔΙΚΑ ΠΡΟΓΡΑΜΜΑΤΑ” (D.4.3 – Participation in Special Programmes)
  6. Obtain an appropriate health and medical insurance that is valid for all the period of your stay at the host Institution.
  7. Search for accommodation. You can use the links:

https://smg.web.auth.gr/may2019b/en/the-city/

http://new.eurep.auth.gr/accommodation-list

http://www.dps.auth.gr/el/houses_for_rent

You can also contact the ESN (Erasmus Student Network) of Aristotle University of Thessaloniki, as they are able sometimes to assist and facilitate in finding housing opportunities. You can reach them at : auth@esnthessaloniki.gr

  1. If you have a scholarship from your country/University, bring an original certification with you (preferably translated in English).

 

After your arrival in Thessaloniki

  1. Visit the Department of International Relations (Administration Building, Ground Floor, office nr.10) in order to announce your arrival at AUTh.
  2. Meet your Institutional Coordinator.
  3. Visit the secretariat of your Faculty/School in order to get registered as a student.
  4. Follow the instructions given by your School secretariat in order to get your student card for your access to the Library, University Restaurant etc.
  5. If you are a student who is going to spend at least 3 months in Greece, ask for the certification from the Department of International Relations to use it for your residence permit (see below).
  6. For the Residence Permit, visit the Immigration Office of Thessaloniki (1, Taki Oikonomidi Street, Kalamaria, tel: +30 2313309202/+302313309207).

(see the instructions about the documents you need for the Immigration office)

 

GUIDELINES FOR STUDENTS FROM NON EU COUNTRIES REGARDING THE IMMIGRATION OFFICE

  • All foreign students staying in Thessaloniki for more than 3 months are required to obtain a residence permit, even if they have a long-term visa.
  • You must apply for a residence permit within the first 90 days of your arrival. In case you are not able to gather all the documents within this 90-day period, you can submit the ones you have and keep the remaining documents pending. In any case, it is advisable to start the process as soon as possible to avoid any problems.
  • Attention:We remind you that once you issue your residence permit, your visa is no longer valid. This means that you must leave Greece before the expiration date of your residence permit, otherwise you may face problems at the airport.

 

DOCUMENTS THAT NEED TO BE SUBMITTED AT THE IMMIGRATION OFFICE

  • 4 recent coloured photos, size 4×6 (passport photos). You must submit them in both paper and electronic versions (saved in a CD/USB stick, in JPEG format).
  • Copy of allyour passport pages.
  • Document that states your place of birth(city/country, not full address):
  1. a) If it is written in your passport in Latin characters, it is acceptable. If not, you must translate the document into Greek and request that the place of birth be written in English as well.
  2. b) If it is not written in your passport, you must present any other official document, such as your identity card and you must translate the entire document into Greek and ask for the place of birth to be written in English as well.
  • Official document that states your father’s and mother’s name. If it’s your national ID, it’s acceptable, as long as the names are written in Latin characters. If not, you need to have the document translated either to English or Greek (always request that your parents’ names are written in both languages).
  • Your visa
  • The document that you got from the Department of International Relations which includes information regarding your mobility, your scholarship, as well as your insurance.
  • Your insurance must be issued in your country before your arrival in Greece, covering health insurance and personal accident insurance. Must be issued or translated in English and be paid by you, at your own expense.
  • Administrative fee of 16 euros (e-administrative fee: code 2119). You can get it from KEP (Centre of Public Service or “Κέντρο Εξυπηρέτησης Πολιτών” in Greek) located on 4, Aggelaki street (in the city centre, near the University). See Google map:

http://www.vrisko.gr/en/details/map/304k2_dg3dd0b1ajba46063gac4jb51f

Once you get it from KEP, you can pay the fee at any bank/post office.

  • In order to get the administrative fee from KEP, you first need to have a VAT number from the TAX office (the service is free). You will fill in and submit the documents M1 and M7 at the Tax Office. Address: 38, Vassileos Irakliou street, 7thOffice hours: Monday-Friday 8:00-13:30 (near Aristotelous Square). See Google map:

http://www.vrisko.gr/en/details/map/_0c3dbb7ab2b1a264kd1ab0b34ab1a77

  • A folder with elastic bands
  • You need to have all documents with you, including VAT number, Greek mobile number, your insurance etc in case they ask them.

The Immigration Office is not open to the public on Wednesdays and it is located on 1, Taki Ikonomidi street (Kalamaria area). Bus No 5 or No 6 (direction to the airport), bus stop name: Elliniko Collegio (College). Time of reception: 9.00 – 13.00. See Google map:

http://www.vrisko.gr/en/details/map/1k26cg_e0d63b25a0022_c_jd4df4c27